Volunteers

Most events need people as much as they need guests. The Volunteers tab handles both halves: what roles exist, and who’s in them.

Creating a role

On the Volunteers tab, add a role with:

Name — “Registration desk”, “Setup crew”, “Kitchen”, “Photographer”
Description — what the job actually involves, and when
Number needed — how many people for this role

Be specific in the description. “Setup crew, 3–5pm, moving tables and setting place cards” gets filled; “Help out” doesn’t.

Sign-ups

Volunteers sign up through the event’s public page, where they choose a role. The tab shows who’s signed up against each role and how many slots remain.

You can also see volunteer totals on the event dashboard.

Editing and removing roles

Edit a role to change its name, description, or the number needed.

Volunteers who are also guests

A volunteer who’s also attending needs a registration as well as a volunteer sign-up — they’re separate records. Create a free ticket type for volunteers so they can register at no cost and still be counted at check-in.

Volunteers in your contacts

Volunteers are people worth keeping track of beyond the event. After it, add them to a Volunteers group, or tag them — they’re the easiest people to recruit next time, and volunteers frequently become donors.