Event dashboard & reports

The dashboard

The Dashboard tab of an event is its summary.

karani.co/fundraising-events/annual-charity-gala-2025

The event dashboard.

Figure	Meaning
Total registrations	Sign-ups, including pending.
Total revenue	Ticket sales.
Total donations	Extra giving on top of tickets.
Total attendees	People covered by those registrations.
Checked in	How many have actually arrived.
Check-in percentage	Checked in as a share of expected.
Volunteer roles / volunteers	Roles defined, and people signed up.
Capacity used	Attendees against the event’s capacity.

Also here: the public registration link to share, and buttons for Open Check-In and Export CSV.

The attendee report

The report view lists attendees with their registration details — the working list for name badges, seating, and dietary requirements.

Exporting

Export CSV downloads every registration: names, emails, ticket types, amounts, confirmation numbers, and check-in status.

Use it for:

• A printed backup list for the door
• Name badges and seating plans
• Importing attendees into a group for follow-up
• Reconciling ticket revenue against your processor

After the event

A short post-event routine

1. Export the attendee list while it’s fresh.
2. Add attendees to a group — “Gala 2025 attendees”. They’re your warmest list for next year.
3. Log an interaction against everyone who came, using Bulk tasks & interactions, so your out of touch reporting reflects that you saw them.
4. Thank the volunteers the same way.
5. Check for duplicates — events create them. See Merging duplicates.
6. Record the costs as expenses so you know what the event netted, not just what it grossed.
7. Deactivate the event.

What the event actually raised

The dashboard shows revenue and donations. To know what it was worth:

Net = ticket revenue + donations − event expenses

Venue, catering, printing, and decoration go in as expenses, ideally under a category named for the event. Events are the fundraising activity where gross and net differ most, and it’s worth knowing by how much before you commit to doing it again.

Numbers worth keeping

Beyond the money, three figures from each event are worth writing down for next time:

• Registered vs. checked in — your no-show rate.
• Capacity used — whether you booked the right size room.
• New contacts created — how many people the event actually added to your list.